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7IMDC

September 18 (Sun) - 23 (Fri), 2022

Busan, Korea

Frequently Asked Questions

CONFERENCE FORMAT

  • Question 1

    What format will the conference be in? In-person, hybrid, or all virtual?

    • Answer

      The goal is for the 7IMDC to be primarily an in-person conference.  Given the challenges associated with the Covid-19 pandemic and its impacts on international travel, the conference will provide the option for remote attendance to the substantive parts of the conference (including plenaries and technical sessions) for those who are unable to travel due to financial considerations, health reasons, or travel restrictions.  

      Session Chairs and Co-chairs are expected to be present at the conference in-person.  Speakers will ideally and preferably be present at the conference in-person. In case a speaker is not able to attend the conference in-person, remote presentations will be possible via Zoom. Pre-recorded presentations can be uploaded to Ex Ordo to avoid internet connectivity issues during the session, with the option for the presenter to be available online for Q&A.   

COVID-19

  • Question 2

    What about Covid-19?

    • Answer

      The Executive Committee of the 7IMDC continues to closely monitor the public health situation in Busan, in the Republic of Korea, and in the world. All applicable precautions will be taken to prevent the spread of COVID-19 at the conference.

  • Question 3

    The website indicates I’ll need to take a PCR test at the airport when I arrive. Will I need to quarantine at the airport until the result comes in?

    • Answer

      Individuals who are fully vaccinated (either in Korea or overseas) and show no signs of symptoms (i.e., fever, cough, etc.) during the health screening process and on their Health Questionnaire may proceed to their destination after immigration check.

      All travelers are required to take a PCR test within 1 day (before 23:59 the next day) after arriving in Korea. Short-term visitors can take a PCR test at the COVID-19 Testing Center inside the Incheon International Airport or at a nearby medical clinic at their own expense.  Travelers can then leave the airport, but must stay at their place of residence or accommodation until test results become available.

DRESS CODE

  • Question 4

    What is the dress-code for the event?

    • Answer

      All conference activities are business casual and non-formal. Busan is typically in the 20-30-degree Celsius range in September (mid-60 to high 70 degree Fahrenheit range), and there could be rain.

MEDIA

  • Question 6

    Can we hold a media conference?

    • Answer

      The 7IMDC Executive Committee will help facilitate media coverage and interview requests during the conference. There may be an official press conference during the conference if there is demand.

      We invite all our attendees to engage with accredited media during the 7IMDC. However, we will not facilitate any attendee(s) to hold their own press conference at BEXCO during this time. If you wish to hold your own press conference during 7IMDC, this would need to happen in a different location.

PACKING TIPS

  • Question 7

    What do you need to bring to the 7IMDC?

    • Answer

      We are striving to be as close to a zero waste event as possible. Our goal is to significantly reduce conference-generated waste by limiting single-use items, composting and donating excess food, and recycling remaining materials. You can contribute to our goal by using a personal water bottle and travel mug, and by using our mobile application.

REGISTRATION

  • Question 12

    What does 7IMDC conference registration include?

    • Answer

      Registration fees for in-person access includes in-person access to the five-day event’s plenary sessions, technical sessions, refreshments, poster session, networking opportunities and social events, workshops, field trips and special events such as the opening reception and movie night. The registration fees for in-person access also include the online access as described below.

      Registration fees for online-only attendance include online access to the five-day event’s plenary sessions, technical sessions, and electronic versions of conference materials.

  • Question 13

    Where do I pick-up my name tag?

    • Answer

      You can pick up your name tag at the 7IMDC Team registration table, which will be in the main entryway of the BEXCO conference center. Please follow directional signs for the registration table.

  • Question 14

    Will conference registration be available on-site?

    • Answer

      We expect there will be NO on-site conference registration. As much as we appreciate the marine debris community, please do not arrive at the conference site if you have not previously registered, as you will be turned away.

      Registration for online-only attendance will remain open until the end of the conference.

SESSION CHAIRS, PRESENTERS, PANELISTS

  • Question 17

    As a presenter, how do I upload my presentation to the proper computer at the conference?

    • Answer

      The 7IMDC Team recommends that all presenters finalize and upload their presentations to ExOrdo by September 9, so that the presentations can be loaded to the conference room computers by the 7IMDC team. This will help eliminate time delays and ensure smooth transitions between presentations. See the Guidance Document for Speakers and Session Chairs for more information (available on the Program-Abstracts tab).

  • Question 20

    How do I know if my poster was printed by the 7IMDC team?

    • Answer

      If you uploaded a poster file to Ex Ordo by September 1, and were registered to attend the conference in-person by September 1, your poster should have been printed. Some posters were not printed due to not following the sizing guidelines, but the authors were contacted.

      A list of all the posters printed by the 7IMDC team is available on the Poster tab of the 7IMDC website. If your poster is not listed there, plan to print and bring your own poster with you if you are attending in-person. All posters uploaded to the Ex Ordo platform will be available for viewing on the app only if the author is registered for the conference and the author selected to make their poster viewable.

  • Question 21

    I have a video file I would like to show with my presentation. I am not able to load this video file to Ex Ordo. What should I do?

    • Answer

      Unfortunately Ex Ordo does not accept MP4 or other video files, other than presentations/videos made embedded in .pptx (powerpoint) files.  You can find instructions for making recordings in powerpoint that you can upload in the Guidance for Chairs, available on the 7IMDC website here.

      If you have a video file you would like to show during your presentation, please coordinate with your Technical Session Chair to ensure they are aware you would like to present it, and then coordinate bringing the file with on a USB stick that can be loaded onto the conference room computer prior to the session. There will be a dedicated audio/visual person available to assist with uploading it.

SPONSORSHIP

TRANSPORTATION

  • Question 26

    Is there a parking fee for the event?

    • Answer

      Parking is available at the BEXCO conference venue. There are 1,144 parking spaces (including 24 parking spaces for the disabled). The parking fees for parking at the conference venue are:

      • Small-sized vehicles: 1,000 won for the first 30 min / 600 won for each additional 30 min / Max. daily fee 15,000 won
      • Large-sized vehicles: 1,400 won for the first 30 min / 1,000 won for each additional 30 min / Max. daily fee 20,000 won  

VISA APPLICATIONS

  • Question 28

    Are visas required to attend the 7IMDC from outside the Republic of Korea?

    • Answer

      Travelers from some countries will require a visa, and travelers from some countries will be visa-exempt. The visa-exempt visitors must have an approved South Korea Electronic Travel Authorization (ETA) to enter the country, which may be obtained through a simple online application. All other foreign travelers are required to obtain a visa to enter the country, which will typically need to be applied for at the nearest embassy or consulate of South Korea.

      Please review the Republic of Korea foreign ministry website (mofa.go.kr) for visa requirements specific to your country. It is recommended to make plans for obtaining your visa well in advance of the intended arrival date in South Korea, as processing and approval can take several weeks, sometimes even longer.

      Some documents that you might need as part of your visa application include your passport (valid for at least another six months), passport-size pictures, a return or onward flight ticket, proof of sufficient funds to cover the duration of your stay, and/or proof of accommodation in South Korea (such as a hotel reservation).

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